Terms

Terms & Conditions

The Travel Chronicle Inc. (TTC) produces the Epic American West Tour. The tour runs between the borders of Mexico and Canada, passing through the states of New Mexico, Arizona, Utah, Colorado, Wyoming, and Montana, three times per year. There are three possible trip durations*:

14 days – Northern Segment (Space Available)

16 days – Southern Segment (Space Available)

30 days – Complete Tour

*We do not count arrival and departure days as part of the tour. (If you are comparison shopping, you will need to subtract these two days from most other tour itineraries to arrive at a comparable price per day, i.e. a 12 day tour is actually 10 days without counting arrival and departure dates.)

The cost of the tour is $279 per person, per day, double occupancy - subject to these considerations:

Single Supplement – 20%

Complete Tour = 5% Discount

For complete package pricing in your national currency, please refer to the contacts on the Booking & Registration page.

Included:

• All ground transportation for the advertised itinerary, including airport transfers
• Nightly accommodations, including arrival date
• Breakfast and lunch daily
• Fees and/or entry tickets for all advertised destinations
• Additional tours and activities as described on final itinerary
• Basic Medical Travel Insurance

Guest(s) shall be solely responsible for examining the travel insurance coverage provided by TTC, and determining their need for additional coverage.

Not Included (Examples):

• Airfare
• Dinners
• Snacks or drinks separate from meals
• Gratuities for auxiliary driver
• Alcoholic beverages

This is not a guaranteed departure tour - we must have a minimum number of subscriptions before the tour can be confirmed.

To begin the process of reserving a place on a particular tour, we will ask you to fill out and sign a subscription agreement. The form can be accessed at the bottom of this page.

Cost of Subscription - $100 per person.

If tour is not fully subscribed three hundred and sixty five days prior to departure date, fee will be refunded. If Guest(s) withdraw, there is no refund. Many tours require a 50% deposit prior to confirming a tour, so we hope you will appreciate that the subscription process is meant to be less of a burden. The subscription form also provides valuable information needed to organize the tour, and satisfy US law.

IF YOU LIVE IN A COUNTRY WHICH REQUIRES A PERSONAL INTERVIEW AS PART OF THE VISA PROCESS - please schedule your interview as soon as possible after submitting your subscription agreement. Although there is a possibility that you will not be granted a visa, the loss of the visa fees is not a great risk, and we cannot be responsible for those costs. Visa Information

Upon notice of full subscription by thirty guests (or less at the sole discretion of tour operators) a non-refundable* deposit of 50% of the total cost of the subscribed tour will be due within ten days. Guest(s) shall be solely responsible for examining the travel insurance coverage provided by TTC, and determining their need for additional coverage. A non-refundable final payment, minus the subscription fee, is due thirty days prior to the scheduled start of the subscribed tour. We will send you or your travel provider invoices for all payments.

The basic route of the tours is set, but there is some opportunity for minor adjustments depending on the interests of each particular group. In order to maintain some flexibility, please assume that arrival and departure dates may be adjusted by a day or two until after the tour is fully subscribed and the final itinerary has been published. Because the final itinerary may vary slightly, and since there is no guarantee that a particular tour will be fully subscribed or that space will be available if you have requested only one segment of the tour, guest(s) are solely responsible for any costs incurred prior to confirmation. In other words, don’t buy your airplane tickets yet.

We are currently accepting subscriptions for all 2025 tours. (See dates below.) All subscriptions are recorded on a first come/first serve basis.

* Visa Denial Exception: If you receive a Notice of Full Subscription, and pay your 50% deposit, that deposit is refundable only if you present evidence of a visa denial within one month of the Notice date. However, we prefer to have visa confirmations prior to announcing a full subscription, so please start the process immediately.

Joining the Tour:

When you are ready to fill out and return your subscription agreement, use the information under the heading "Choosing Your Tour" to assist you in finding your preferred “Leaving from” location, date, and tour duration. You may then contact us or your travel provider for the subscription form for your country, which you may print, or fill out electronically. If you would like to return the form via email by scanning and attaching it, or by emailing it directly from the form itself, please contact us to obtain the correct email address. You should receive an automated response which will make this security step very quick and easy.

Or you may send the form via regular mail:

The Travel Chronicle
1518 Mockingbird Lane
Basalt, CO 81621

If you are using the mail because you prefer to pay by check or money order, please make them payable to The Travel Chronicle.

The following directions work for both the Subscription Agreement and Option Preferences Form:

If you prefer to have a paperless transaction, and you have the necessary Adobe software, you are all set. If you would like us to send you a "fill and sign" form, provide us with your email address.

Don't forget to save the file(s) for your records.

When you are finished, you can click the envelope icon to email it with your own software, or use the “Send Signed Document” button if you want to use the Adobe service. In either case, use the address we sent you.

If you do not get a confirmation email or call from us (usually within 48 hours), we did not receive your subscription agreement. Please call us so that we can check for any problems at our end before trying to send it again.

Thank you for joining our tour; we will contact you as soon as we have your subscription agreement.

Security and Privacy:

1. The Travel Chronicle Inc. does not process, and has no access to, any credit card or other private payment information.

2. Information on Subscription Agreements is not shared with any third parties except for insurance purposes. Subscription Agreements are not not stored on any computer, and are therefore not accessible from the internet.

3. Your email address is used only for communications related to the tour, and is not shared with any third party without your written consent.

ONLINE PAYMENT OPTION:

We will send an invoice via email for your Subscription Agreement Fee and subsequent deposits. The invoice will include a link which will allow you to pay by credit card through Paypal.

REGULAR MAIL:

You may pay by Check or Money Order, payable to:

The Travel Chronicle
1518 Mockinbird Lane
Basalt, CO 81621

WIRE TRANSFER:

Choosing Your Tour

Please Note: Full Tour (30 Days/Both Segments) Includes All Featured Destinations Listed Below

Southern Segment (16 Days) Featured Destinations:

• Carlsbad Cavern National Park
• Santa Fe NM
• Bandelier National Monument
• Mesa Verde National Park
• Painted Desert and Petrified Forest National Park
• Grand Canyon National Park
• Lake Powell
• Zion National Park
• Bryce Canyon National Park
• Goblin Valley State Park OR Horseshoe Canyon
• Arches National Park OR Canyonlands National Park

Northern Segment (14 Days) Featured Destinations:

• Black Canyon of the Gunnison National Park
• Aspen CO
• Dinosaur National Monument
• Jackson WY
• Grand Teton National Park
• Yellowstone National Park
• Glacier National Park
• Whitefish MT

Special Notice:

Many of the destinations we visit have experienced dramatic increases in visitor numbers in the last decade. By avoiding the weeks between mid-June and Mid-August we will generally miss the largest crowds, but that strategy alone will no longer assure availability of the accommodations and activities we want to provide for you.

Our goal is to have every tour completely reserved one full year in advance of the departure date of that particular tour - because we want to arrange the best of everything for your trip. Reservations for May of 2025 will close in May of 2024.

If you are looking for somewhere to go in the next few months, please put that aside for a moment and think about where you might want to go next year - or even the year after that. Perhaps you have never before planned a vacation so far in advance, but if you can, the reward will be one of the best journeys of your life.

Our first job as your guide is to provide you with the advice you need to have a truly great experience. We will then take you to some of the most beautiful and inspiring destinations in the world - located in some of the least populated areas of the United States.

The secret to our success is to start planning ahead of everyone else.

Northbound Tour 2025 – Mid-May to Mid-June

1. Full Tour – 30 days:
Leaving from El Paso TX, May 20^th, 2025 and ending in Whitefish MT, June 18^th, 2025.