Terms & Conditions

The Travel Chronicle Inc. (TTC) produces the Epic American West Tour. The tour runs between the borders of Mexico and Canada, passing through the states of New Mexico, Arizona, Utah, Colorado, Wyoming, and Montana, three times per year. There are three possible trip durations*:

14 days – Northern Segment (Space Available)

16 days – Southern Segment (Space Available)

30 days – Complete Tour

*We do not count arrival and departure days as part of the tour.  (If you are comparison shopping, you will need to subtract these two days from most other tour itineraries to arrive at a comparable price per day, i.e. a 12 day tour is actually 10 days without counting arrival and departure dates.)

The cost of the tour is $249 per person, per day, double occupancy - subject to these considerations:

Single Supplement – 20%

Complete Tour = 5% Discount

For complete package pricing in your national currency, please refer to the contacts on the Booking & Registration page.

Included:

•  All ground transportation for the advertised itinerary, including airport transfers
•  Nightly accommodations, including arrival date
•  Breakfast and lunch daily
•  Fees and/or entry tickets for all advertised destinations
•  Additional tours and activities as described on final itinerary
•  Basic Medical Travel Insurance

Guest(s) shall be solely responsible for examining the travel insurance coverage provided by TTC, and determining their need for additional coverage.

Not Included (Examples):

•  Airfare
•  Dinners
•  Snacks or drinks separate from meals
•  Gratuities for auxiliary driver
•  Alcoholic beverages

This is not a guaranteed departure tour - we must have a minimum number of subscriptions before the tour can be confirmed.

To begin the process of reserving a place on a particular tour, we will ask you to fill out and sign a subscription agreement. The form can be accessed at the bottom of this page.

Cost of Subscription - $100 per person.

If tour is not fully subscribed ninety days prior to departure date, fee will be refunded. If Guest(s) withdraw, there is no refund.  Many tours require a 50% deposit prior to confirming a tour, so we hope you will appreciate that the subscription process is meant to be less of a burden.  The subscription form also provides valuable information needed to organize the tour, and satisfy US law. 

IF YOU LIVE IN A COUNTRY WHICH REQUIRES A PERSONAL INTERVIEW AS PART OF THE VISA PROCESS - please schedule your interview as soon as possible after submitting your subscription agreement.  Although there is a possibility that you will not be granted a visa, the loss of the visa fees is not a great risk, and we cannot be responsible for those costs.  Visa Information

Upon notice of full subscription by thirty guests (or less at the sole discretion of tour operators) a non-refundable* deposit of 50% of the total cost of the subscribed tour will be due within ten days. Guest(s) shall be solely responsible for examining the travel insurance coverage provided by TTC, and determining their need for additional coverage. A non-refundable final payment, minus the subscription fee, is due thirty days prior to the scheduled start of the subscribed tour. We will send you or your travel provider invoices for all payments.

The basic route of the tours is set, but there is some opportunity for minor adjustments depending on the interests of each particular group. In order to maintain some flexibility, please assume that arrival and departure dates may be adjusted by a day or two until after the tour is fully subscribed and the final itinerary has been published. Because the final itinerary may vary slightly, and since there is no guarantee that a particular tour will be fully subscribed or that space will be available if you have requested only one segment of the tour, guest(s) are solely responsible for any costs incurred prior to confirmation. In other words, don’t buy your airplane tickets yet.

We are currently accepting subscriptions for Autumn 2018 and Spring 2019 tours. (See dates below.) All subscriptions are recorded on a first come/first serve basis.

* Visa Denial Exception:  If you receive a Notice of Full Subscription, and pay your 50% deposit, that deposit is refundable only if you present evidence of a visa denial within one month of the Notice date. However, we prefer to have visa confirmations prior to announcing a full subscription, so please start the process immediately.

Joining the Tour:

When you are ready to fill out and return your subscription agreement, use the information under the heading "Choosing Your Tour" to assist you in finding your preferred “Leaving from” location, date, and tour duration. You may then contact us or your travel provider for the subscription form for your country, which you may print, or fill out electronically. If you would like to return the form via email by scanning and attaching it, or by emailing it directly from the form itself, please contact us to obtain the correct email address. You should receive an automated response which will make this security step very quick and easy.

Or you may send the form via regular mail:

The Travel Chronicle
12 Midland Avenue #324
Basalt, CO 81621

If you are using the mail because you prefer to pay by check or money order, please make them payable to The Travel Chronicle.

The following directions work for both the Subscription Agreement and Option Preferences Form:

If you prefer to have a paperless transaction, it is simple to fill out the form and email it directly. Start by downloading and opening the file, and enlarging the percentage until it is easy to read. Click on the “Sign” button at the upper right, and choose the “Add Text” option to get started. The cursor looks like an upside-down T, so use the horizontal line at the bottom to align with the line you would like fill, click, and you are ready to type.

The font type doesn’t matter, but a font size of 10 is a good choice.

For the subscription agreement, add your initials and signature where needed.

Don't forget to save the file(s) for your records.

When you are finished, you can click the envelope icon to email it with your own software, or use the “Send Signed Document” button if you want to use the Adobe service. In either case, use the address we sent you.

If you do not get a confirmation email or call from us (usually within 48 hours), we did not receive your subscription agreement. Please call us so that we can check for any problems at our end before trying to send it again.

Thank you for joining our tour; we will contact you as soon as we have your subscription agreement.

Security and Privacy:

1. The Travel Chronicle Inc. does not process, and has no access to, any credit card or other private payment information.

2. Information on Subscription Agreements is not shared with any third parties except for insurance purposes. Subscription Agreements are not not stored on any computer, and are therefore not accessible from the internet.

3. Your email address is used only for communications related to the tour, and is not shared with any third party without your written consent.

ONLINE PAYMENT OPTION:

We will send an invoice via email for your Subscription Agreement Fee and subsequent deposits. The invoice will include a link which will allow you to pay by credit card through Paypal.

REGULAR MAIL:

You may pay by Check or Money Order, payable to:

The Travel Chronicle
12 Midland Avenue #324
Basalt, CO 81621

WIRE TRANSFER:

Contact us for payment details.

Official PayPal Seal

positivessl_tl_white

Choosing Your Tour

Please Note: Full Tour (30 Days/Both Segments) Includes All Featured Destinations Listed Below

Southern Segment (16 Days) Featured Destinations:

• Carlsbad Cavern National Park
• Santa Fe NM
• Bandelier National Monument
• Mesa Verde National Park
• Painted Desert and Petrified Forest National Park
• Grand Canyon National Park
• Lake Powell
• Zion National Park
• Bryce Canyon National Park
• Goblin Valley State Park OR Horseshoe Canyon
• Arches National Park OR Canyonlands National Park

Northern Segment (14 Days) Featured Destinations:

• Black Canyon of the Gunnison National Park
• Aspen CO
• Dinosaur National Monument
• Jackson WY
• Grand Teton National Park
• Yellowstone National Park
• Glacier National Park
• Whitefish MT

Northbound Tour 2018 – Mid August to Mid September

4. Full Tour – 30 days:

Leaving from El Paso TX, August 18th, 2018 and ending in Whitefish MT, September 16th, 2018.

Guest(s) should plan to arrive and depart:

El Paso TX – August 17, 2018

Kalispell MT – September 17, 2018

5. Southern Segment – 16 days: (Description)

Leaving from El Paso TX, August 18th, 2018 and ending in Grand Junction CO, September 2nd, 2018.

Guest(s) should plan to arrive and depart:

El Paso TX – August 17, 2018

Grand Junction CO – September 3, 2018

6. Northern Segment – 14 days: (Description)

Leaving from Grand Junction CO, September 3rd, 2018 and ending in Whitefish MT, September 16th, 2018.

Guest(s) should plan to arrive and depart:

Grand Junction CO – September 2, 2018

Kalispell MT – September 17, 2018

Southbound Tour 2018 – Mid September to Mid October

7. Full Tour – 30 days:

Leaving from Whitefish MT, September 17th, 2018 and ending in El Paso TX, October 16th, 2018.

Guest(s) should plan to arrive and depart:

Kalispell MT – September 16, 2018

El Paso TX – October 17, 2018

8. Northern Segment – 14 days: (Description)

Leaving from Whitefish MT, September 17th, 2018 and ending in Grand Junction CO, September 30th, 2018.

Guest(s) should plan to arrive and depart:

Kalispell MT – September 16, 2018

Grand Junction CO – October 1, 2018

9. Southern Segment – 16 days: (Description)

Leaving from Grand Junction CO, October 1st, 2018 and ending in El Paso TX, October 16th, 2018.

Guest(s) should plan to arrive and depart:

Grand Junction CO – September 30, 2018

El Paso TX – October 17, 2018

Northbound Tour 2019 – Mid-May to Mid-June

1. Full Tour – 30 days:
Leaving from El Paso TX, May 14th, 2019 and ending in Whitefish MT, June 12th, 2019.
Guest(s) should plan to arrive and depart:

El Paso TX – May 13, 2019

Kalispell MT – June 13, 2019

2. Southern Segment – 16 days: (Description)

Leaving from El Paso TX, May 14th, 2019 and ending in Grand Junction CO, May 29th, 2019.

Guest(s) should plan to arrive and depart:

El Paso TX – May 13, 2019

Grand Junction CO – May 30, 2019

3. Northern Segment – 14 days: (Description)

Leaving from Grand Junction CO, May 30th, 2019 and ending in Whitefish MT, June 12th, 2019.

Guest(s) should plan to arrive and depart:

Grand Junction CO – May 29, 2019

Kalispell MT – June 13, 2019

 

Please use our Form Translations page if you need the forms translated from English.